Three Ways to Improve Your Automations | Virtual Assistant for Photographers

As a virtual assistant for photographers, I encounter SO many automations (or lack thereof) every day. A big part of my job is helping my clients step into their most efficient, well-oiled-machine era by taking their process and AUTOMATING it. So I wanted to share three ways to improve your automations, so that you can also get a taste of that sweet relief of a reduced mental load.

Let’s dive in!

ONE.

What is going to make you stand out with your clients? Are you ending emails to check in throughout the process? Are you guiding them every step of the way? Are you positioning yourself as the expert so that by the time you’re shooting together - the trust is already built!? If you don’t have automations, PROBABLY NOT. Think through how you can ideally serve your ideal client, and start building those into your systems.

TWO.

Are you using automations as repeated task reminders? Did you know you can build in to-do lists into your workflows? A huge part of being a full time photographer is the freaking mental load you carry! You are wearing ALLLLL the hats, and anytime you can have a system TELL YOU what to do on any given day, you are ahead of the curve. Build in your to-do list with each client into your workflow.
This is also a great way to integrate a team into your business. You can delegate certain client tasks to your virtual assistant, and take them off your plate completely. You can even set up your workflow to email your VA directly.

THREE.

Use your workflow to get cultivate repeat clients! Workflows are not just for shoot + delivery/reveal day. You can build in automations that will prompt your clients to hire you over and over. Build out a post-shoot workflow that makes them feel like part of a fam, and you’ll stay top of mind when they want to book a shoot again.

Having automations that reflect the process you ALREADY HAVE, but reduce your mental load, is everything. I hope these three ways to improve your automations were super helpful.

But if you are still looking at the workflow section of your CRM with cross-eyes, please know that is TOTALLY normal. And why there are people like me to help with setting them up for you. You shouldn’t have to learn a whole new expertise in order to run your business efficiently. Let me bring my experience to the table and get it all streamlined, so you can focus on your clients.

(PS: My personal choice for CRM is Dubsado, but I also work in Honeybook all the time and love them too!)